The University has commenced implementation of new and upgraded tools and services that comprises its Virtual Learning Environment (VLE). The VLE will have a new Learning Management System (LMS), Canvas, at its core and will bring together several new or upgraded tools and services. These tools and services will include:

  • Canvas – the learning management system (in use for some teaching from September 2017)
  • Echo360 – the new interactive lecture recording and engagement system (from January 2018)
  • Blackboard Collaborate Ultra – web-based version of the popular Blackboard Collaborate virtual classroom (available now)
  • Smart Sparrow – scenario based learning tool (available late 2017)
  • Mahara – an upgraded Mahara, incorporating Smart Evidence (from January 2018)
  • Leganto – reading list software (from January 2018)
  • Primo – discovery service for library resources (from January 2018)
  • Alma – library management system (from January 2018)

Sign up to UC-Teaching here to receive alerts and updates about the VLE Implementation Project and ask questions in the VLE2017 Yammer Group by signing up here.

MyUC VLE2017 Pages

To find out more about VLE2017, visit the web page here (MyUC Staff log in required). The pages will be regularly updated as the project progresses.


Update: May 2017

Find out more about Canvas

Canvas has extensive online help for each of its tools. Find out more here.

Demo and Discuss Fridays

Interested academics are invited to Demo and Discuss Fridays. To build capability in Canvas, and the other tools and services that make up the VLE, Teaching and Learning staff demonstrate various functions at a weekly Friday meeting. This will also be an opportunity to raise concerns, and make recommendations. In the meeting, a consensus around a good practice approach is built, and documentation and Staff Help resources developed. Academic staff are invited to attend these sessions as their workload permits.
Date: Every Friday
Time: 9.30am-11.30am
Room: Training Room 1, Building 8 (The Library).

Contact Jenny Millea for further information.

First into Canvas – UCC!

UCC units and staff will be the first to teach in the Canvas Learning Management System. They will be teaching UCC Term 3 units that commence in October and finish in January. This will include more than 40 units and a similar number of staff.

LearnOnline to become UCLearn

To mark the move from LearnOnline to the new tools and services that make up the virtual learning environment, the new tools and services will be called UCLearn – so look out for UCLearn support sessions!

Migration Support: Moodle to Canvas

Due to the individual nature of each teaching site and the various uses of Moodle tools, the experience of migration from Moodle to Canvas will vary between sites. Teaching and Learning will be exporting sites from Moodle and then importing them into Canvas in stages aligned with teaching periods – e.g. Semester 1 units before Winter Term. The schedule will be released shortly. This will be associated with a range of support activities for academic staff.

Specific migration support sessions will be provided for staff that make extensive use of quizzes and quiz banks, or Moodle Books, in their sites. ‘Heads down and build’ sessions will be provided to course teams to support the recreation of their Canvas sites from the Moodle imports. Drop-in sessions for UCLearn will commence in June.

For more information, please contact Jenny Millea of Teaching and Learning.

Do you have a non-teaching site in Moodle?

If you have been using Moodle, the Learning Management System, for corporate rather than teaching or research purposes, you are encouraged to move your content to the University’s corporate Sharepoint Service.

Sharepoint is a secure place to store, organise, share and access information from any device. You can share documents and collaboratively create documents and restrict access to members of teams, committees or business units. Sharepoint Online is part of the Office365 suite and is available once you log into your Office365 account using your UC log-in credentials here.

General information about UC’s Sharepoint can be found here, or you can send an enquiry to the Service Desk. Teaching and Learning staff will be contacting owners of non-teaching sites with further information shortly.


Update: June 2017

What is Canvas? First Sessions at UC

The first of What is Canvas? sessions kicked off on Tuesday 23 May with sixteen staff from all faculties in attendance. After the session, staff had the chance to follow with their particular questions:

Is all teaching going to be in Canvas in 2018?

Yes. All UC teaching will be in Canvas from 2 January 2018, commencing with ELICOS Session 1. Some teaching will commence in Canvas in 2017 – this includes UC Term 4, UCC Term 3, and Summer Semester units.

How will it happen?

All sites will be migrated out of Moodle and imported into Canvas by the end of 2017. This will reflect the teaching period order, so sites from teaching periods earlier in 2017 will be migrated before teaching period later in the year. A schedule will be confirmed shortly and sent to all faculties.

I have new units in 2018. What will happen to them?

If you have a new unit in 2018, you will be able to create your site and link it to the Callista offering in a way similar to the current process, then build your new teaching site directly in Canvas. Support is available to help you learn about Canvas. Please see the list of scheduled sessions below.

If you want to start developing your site earlier, you may be able to start building in a sandpit and then import what you build into your 2018 Canvas site, once the Callista offering is available.

How do I manage groups in Canvas?

Canvas manages groups through sections. As Canvas sections can be used for different purposes, it is suggested that you talk through your requirements with a UCLearn Support Officer after a scheduled Canvas session. Please see the list of scheduled sessions below. You can find out more about sections in the Canvas Guide here.

What happens to my non-teaching site?

An audit of non-teaching sites in Moodle is underway – there are nearly 1,000 of them! Teaching and Learning will be in touch with site owners during the next few weeks to discuss archiving, migration, migration support, or a move towards Sharepoint for sites with a corporate purpose.

How can we support students?

Teaching and Learning is working alongside Student Success to develop a new Study Help site for Canvas. Canvas provides a help menu that appears in every site so students will have help wherever they are. Teaching and Learning will be training the Ask Advisors on Canvas and other virtual learning environment tools so that they are able to help assist students who seek support in the library.

Leganto is coming – A new way to manage reading lists!

Leganto is part of the new Library Management System being implemented as part of VLE2017.

For Academics:

Leganto enables academics to:

  • easily assemble materials of any type
  • create structured, annotated reading lists
  • monitor the usage of reading list resources
  • collaborate with students, colleagues and the library staff
  • explore other relevant materials through automated recommendations of related content
  • leave copyright compliance in the hands of librarians.

For Students:

With Leganto, students gain easy access to all course materials on any device through a single, intuitive user interface, seamlessly integrated with Canvas. Students can:

  • collaborate, share views, feedback and questions with classmates and instructors
  • discover new materials from peers’ suggestions and automated content recommendations
  • gather resources into a personal repository directly from discovery systems, scholarly sources, publishers’ sites, online bookstores and other websites.

VLE2017: Moving to Canvas Summary Document

Over the past few weeks, the process of moving teaching from Moodle into UC’s new learning management system, Canvas, has been discussed in workshops and in Demo and Discuss Fridays. A document has been created which summarises the process and timelines for the move to Canvas based on those conversations. You can view the document here: CanvasMigrationFacultySupport

If you are an academic staff member, your Head of School or Discipline/Program Director is assisting in the implementation in your faculty and is a key contact point for you.

If you have any further questions which have not been covered in this document, please email Jenny Millea or post a question in the VLE2017 Yammer group.

Smart Sparrow is coming!

Smart Sparrow is one of the new tools that will be available through the new UCLearn Virtual Learning Environment from 2018. Smart Sparrow supports adaptive learning, creation of learning pathways, and the development of scenario based learning. It makes it easy to import simulations and create tasks that require students to interact with them.

Find out more about Smart Sparrow here.


Update: July 2017

Moodle to Canvas Equivalency Table

Are you wondering how you will teach within the Canvas learning management system? Teaching and Learning has developed the Moodle to Canvas Equivalency Table to help you think about how to recreate your site in Canvas. The Table lists the Moodle tools you may have used, and what to do in Canvas to achieve something similar. Find the Moodle to Canvas Equivalency Table on the VLE2017 FAQs page.


Update: August 2017

Stage 1: Moodle to Canvas

The Stage 1 process of copying content from Moodle to Canvas has been completed! This includes content from Moodle sites for UCC, LIFE HK, and Summer Semester units that will be taught over the 2017/2018 calendar period. The unit conveners for these sites, as listed in Callista, are now able to access their MIMP (Moodle Import Site) and their blank Canvas sites. The blank Canvas site will enable unit conveners to recreate their site in Canvas and import content from the MIMP site, ready for teaching. Find Canvas at and log-in using your UC log-in and password.

Stage 2: Moodle to Canvas

The Stage 2 process of copying content from Moodle to Canvas will be completed by the first week of September. This will include 2017 Moodle sites from the following teaching periods: Semester 1, ELICOS-2, COTR1 and COL-S1.

In the meantime: Sandboxes for each Faculty!

If you can’t wait until September to get into your MIMP and blank Canvas sites, each faculty now has a sandbox in Canvas. If you would like to join your faculty’s sandbox, please email Service Desk with ‘UCLearn Sandbox’ in the title and include your name and faculty (or business unit) and the UCLearn team will add you to the site! You will be given the Teacher role in the site, which is similar to the Lecturer role in Moodle.

Head Down and Build Canvas Workshops

The fully supported ‘Heads Down and Build’ workshops will give you a flying start preparing for teaching in the Canvas Learning Management System in 2018. The UCLearn Support and Innovation team and the Educational Innovation team will be on hand to help you:

  • access your Moodle Import (MIMP) content in a Canvas site
  • access a blank Canvas site to recreate your teaching site in the Canvas environment
  • understand the Moodle to Canvas transition process
  • get started structuring and recreating your teaching site in Canvas
  • work with the Canvas tools for learning activities
  • add your resources and assessments
  • recreate and/or QA your quizzes
  • set up your Canvas gradebook
  • understand how you can use the Canvas commons

The workshops are held in Training Room 4, Building 8 (Library) on the below schedule:


ESTeM & Health

Community Site Managers

Any Faculty/Business Unit

Tuesday 12 September

9:30am – 12:30pm

Tuesday 12 September

1:30pm – 4:30pm

Wednesday 10 October

9:30am – 12:30pm

Wednesday 6 September

1:30pm – 4:30pm

Tuesday 19 September

1:30pm – 4:30pm

Tuesday 19 September

9:30am – 12:30pm

Friday 27 October

1:30pm – 4:30pm

Wednesday 11 October

1:30pm – 4:30pm

Thursday 28 September

9:30am – 12:30pm

Thursday 28 September

1:30pm – 4:30pm

Monday 16 October

9:30am – 12:30pm

Thursday 5 October

1:30pm – 4:30pm

Thursday 5 October

9:30am – 12:30pm

Monday 16 October

1:30pm – 4:30pm

  Friday 27 October

9:30am – 12:30pm


To attend a ‘Heads Down and Build’ workshop, please register here.  If you are unable to attend the workshop times associated with your faculty, then you may register for any of the other workshops.

For further details, please contact Yvonne Wisbey or Georgina Barden.



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